Assalamualaikum, wr.wb. Thank you for the opportunity.
Good morning ladys and gentleman. Here I will present about “How To Be A Good
Secretary”. Before I continue, let me to introduce my self. My name is Erni
Lestari. Test number 03-101-198-3. From class twelve office administration one.
A. Secretary. What you know where the word of secretary come from? I
think just a little person know where is the word of secretary come from. Oke
secretary, the term
comes from the Latin secretary is Secretum. And from English
is
secret. So
the Secretary is the person who entrusted
to keep a secret in
carrying out the work
or do not need to
be known by others or employees.
B.
To Be A Good Secretary has 4 requirements: That is Knowledge, skill &
technic, personality, pratice. Here
I will explain:
1. Knowledge. We can see at the picture. That knowledge
for a person much of kind, but for secretary knowledge
just have two kind, that it first
a. General
Knowledge
With general
knowledge a
secretary can lift the name of
the company. Example about general knowledge:
1) Master
and understand Indonesian
and foreign languages in orally or in writing.
2) Knowledge of
the mission, functions, tasks,
organizational structure,
and composition of personnel.
3) Knowledge of
correspondence and archive storage system.
b. Special
knowledge
The meaning of
special knowledge is the secretary must knows or understands the
things of which the secretary was working.
If the secretary works at the company's that line
of business rental apartments, then the
secretary must master the science of the apartment.
2.
Skill
and technic
Skills
and tehnic of secretary can support
their in work, skills and technic for a secretary is first:
a.
Able
about the
correspondence and telephone in send or receive a letter or a calling
b.
Able to use
Indonesian and foreign
language in writing or speaking
c.
Understand about archive
storage system
d. Stenography, with stenography the secretary can write faster.
3. Personality
Personality
that include: attractive
appearance and good, can be trusted, have
a good memory, sympathetic. Simpathetic with leaders, outsiders or another
employmeent is important to be a good secretary.
4. Practice
To
be a good secretary
should train themselves to become secretary that full of responsibility,
must able to
work independently, to work without supervision, and able supervise
themselves.
C.
Conclusion
Ability
and technical skills
must be absolutely owned by a good secretary to all fields of science. To be a good secretary must
able to work independently, to work without
supervision, and has
committed to the task.
Are there any
question? Thank you for the questions. I will answer this. Another
example about special knowledge is like if the
secretary was working
in a company engaged in the field of shipping
business, then they should
be able to master the science of shipbuilding.
No
future question? Thank you for the question. I will answer this. Mention
the ability that must be absolutely owned by a good secretary? The
ability that must be absolutely owned by a
good secretary is
ability
to communicate and interact with leaders, outsiders
and also business
associates.
No
future question? I invite to you. Thank you for the question. I will answer this. What
happens if a secretary too often shy away from responsibility? If
a secretary too often shy away from responsibility
this attitude reflects that the
personality of immature,
unstable, and
can not be
held.
Maybe
thats enough from me. I hope that information can be useful to us. I’m really
sorry for my mistakes. Thank you for your attention. See you next time and
Wassalamualaikum, wr.wb.
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